ORGANISATION OF CONFERENCES, MEETINGS AND EVENTS
Agence C & G offers a wide range of “turnkey” solutions (management of a whole project) and individual activities in the ambit of a project, in liaison with other suppliers chosen by the client.
On the basis of the client’s briefing:
- logistical study
- study of PR actions
- choice of the most suitable location/infrastructure
- advertising activities, etc.
- drawing up a detailed budget containing all items we consider necessary for the success of the conference/meeting
- presentation to client
- evaluation with client
Preparation of work plan and organisation chart:
- obtaining estimates
- examination/comparison of estimates
- choice of suppliers and staff
- preparation of guest lists (on the basis of our databases and the data supplied by the client)
- study and production of coordinated image for conference/meeting/event
- drafting of copy for invitations, promotions, advertising and press releasespreparation of all conference documentation (including badges, cards, etc.)
- recruitment/instruction of hostesses and simultaneous interpreters
- press office (contact with journalists and newspapers and despatch of documentation)
- drafting of contracts with staff/suppliers
- organisation, checking and supervision, with rapid action if problems arise
- preparation of conference proceedings
Memorandum of conference including:
- press cuttings album
- list of participants
- despatch of conference documents to participants and/or other addresses specified by the client
- issue of closing press release
- any other follow-up required.