ORGANISATION OF CONFERENCES, MEETINGS AND EVENTS

Agence C & G offers a wide range of “turnkey” solutions (management of a whole project) and individual activities in the ambit of a project, in liaison with other suppliers chosen by the client.

 
On the basis of the client’s briefing:

• logistical study
• study of PR actions
• choice of the most suitable location/infrastructure
• advertising activities, etc.
• drawing up a detailed budget containing all items we consider necessary for the success of the conference/meeting
• presentation to client
• evaluation with client

Preparation of work plan and organisation chart:

• obtaining estimates
• examination/comparison of estimates
• choice of suppliers and staff
• preparation of guest lists (on the basis of our databases and the data supplied by the client)
• study and production of coordinated image for conference/meeting/event
• drafting of copy for invitations, promotions, advertising and press releasespreparation of all conference documentation (including badges, cards, etc.)
• recruitment/instruction of hostesses and simultaneous interpreters
• press office (contact with journalists and newspapers and despatch of documentation)
• drafting of contracts with staff/suppliers
• organisation, checking and supervision, with rapid action if problems arise
• preparation of conference proceedings

Memorandum of conference including:

• press cuttings album
• list of participants
• despatch of conference documents to participants and/or other addresses specified by the client
• issue of closing press release
• any other follow-up required.